No judgement
There is nothing in your file we have not seen, including the years of unopened mail.
Bookkeeping
Years behind is a starting point, not a problem
We rebuild the periods in order, reconcile them properly, and then move you onto a monthly rhythm so it never happens again.
Almost every catch-up engagement starts with an apology. It is worth saying clearly: this is one of the most common situations in business, and the people it happens to are usually the ones working hardest.
What is worth being clear-eyed about is the cost of staying there — deductions missed across a year of small transactions, estimated payments guessed wrong, and credit that becomes unavailable the moment a lender asks for two years of statements.
Scope
What’s included
Diagnostic and fixed quote
We establish the last reliably reconciled point, then quote the clean-up as a fixed-fee project.
Period-by-period rebuild
Oldest first. An opening balance has to be right before the month after it can be.
Structural corrections
Opening balance equity cleared, undeposited funds resolved, loans split between principal and interest.
Owner draws separated
Personal spending untangled from business expense — the single most common error we find.
Tied to filed returns
Where returns exist for those years, the books are reconciled to them or the differences explained.
Monthly service afterwards
A fixed close date each month so the clean-up only ever has to be paid for once.
Outcome
Why it matters
It pays for itself
Clients often find the clean-up largely covered by the following year’s lower preparation fee.
You own the file
The QuickBooks subscription stays in your name. We are added as an accountant user, not as a gatekeeper.
Process
How it works
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Send what you have
Bank feeds, statements, receipts, a partial file, a shoebox. Whatever exists.
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Assess and quote
A firm number before work starts. Anyone quoting without seeing the file is guessing.
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Rebuild
Two years for a typical service business usually takes two to six weeks.
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Hand over a close
Reconciled statements, a clean trial balance, and a written note of what was found.
Suited to
Who this is for
- Businesses months or years behind
- Owners who have never had books at all
- Companies whose file was maintained by several different people
- Anyone who needs statements for a lender next month
FAQ
Questions
QuickBooks Online is our primary platform and where we are fastest. We also work in QuickBooks Desktop and Xero. If you are on spreadsheets or a niche industry system, we will tell you honestly whether migrating is worth it.
No. Two years is routine. We have rebuilt files that were five and six years behind. The work is methodical rather than difficult — what matters is doing the periods in order and reconciling each one before moving on.
Often needed alongside this
Other services
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Business Accounting
Reconciliation, statements, ledger and close — delivered on a published date each month, for less than a part-time bookkeeper costs.
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QuickBooks Setup, Clean-Up & Training
The default chart of accounts is designed to suit every business, which means it suits none of them.
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Business Tax Returns & Compliance
K-1s flow straight through to the owners without a hand-off — which removes the single most common source of filing errors in business.
Let’s find out what you should actually be paying.
Thirty minutes with an Enrolled Agent, at no charge. Bring last year’s return and we will tell you plainly what we would do differently — and what it would cost.