Cheaper tax preparation
Clean books cut preparation time substantially, and that shows up directly in the fee.
Bookkeeping
Books you can actually make decisions from
Reconciled every month, closed on a schedule, and delivered with a short note explaining what changed. Not a shoebox reconstructed in March.
Bad books cost more than bookkeeping does
When the books are behind, everything downstream gets expensive. Tax preparation takes twice as long. A lender asks for statements you cannot produce. You overpay estimated taxes because nobody knows what the profit really is, or you underpay and find out in April.
Worse, you start running the business on feel. Most owners have a rough sense of whether it was a good month — very few can say which job, product or location actually made the money.
What monthly bookkeeping covers
Every transaction categorised, every bank and credit card account reconciled to the statement, loans and credit lines tracked with the interest split out correctly, fixed assets capitalised, and payroll tied back to the payroll provider's reports.
Then the close: a profit and loss statement, a balance sheet, and a cash flow statement, delivered on a fixed date each month with a short written commentary on what moved and why.
Included
What you get
Monthly reconciliations
Every bank account, credit card, loan and merchant processor tied to the statement. If it does not reconcile, it is not finished.
Financial statements
P&L, balance sheet and cash flow, by a fixed date each month — with comparison to prior period and budget.
Accounts payable & receivable
Aging reports, so you know who owes you and what is coming due, before it becomes a cash problem.
Class, job & location tracking
Profitability broken out by the dimension that matters in your business — job, property, vehicle, branch or product line.
Sales tax preparation
Taxable and exempt sales tracked through the year so the CDTFA return is a report, not a reconstruction.
Year-end package
A clean trial balance handed straight to tax preparation, with the adjusting entries already booked.
Why it matters
What changes for you
Loan and lease ready
When a bank or landlord asks for two years of statements, they already exist and they already tie.
Catch-up welcome
Years behind is normal here. We quote clean-up separately and fixed, then move you onto a monthly rhythm.
You own your file
The QuickBooks file is yours, in your name, on your subscription. We are not holding your data hostage if you ever leave.
The process
How the engagement runs
01
File review
We look at the current state of the books and tell you honestly whether it needs a clean-up before monthly work can start.
02
Clean-up & set-up
Chart of accounts rebuilt to fit your business, historical periods reconciled, opening balances agreed.
03
Monthly rhythm
Bank feeds, categorisation, reconciliation, close — on a published calendar so you know when statements arrive.
04
Review & advise
A short call each quarter to read the numbers together and decide what they mean.
Questions
Bookkeeping, answered
Still not sure? Ask us directly — the first conversation costs nothing and we will tell you honestly whether this is what you need.
It is a common starting point, not a problem. We quote the clean-up as a separate fixed-fee project, rebuild the periods in order, and then move you onto monthly service. Most clean-ups take two to six weeks depending on transaction volume.
QuickBooks Online is our primary platform and where we are fastest, and we also work in QuickBooks Desktop and Xero. If you are on spreadsheets or a niche industry system we will tell you honestly whether migrating is worth it.
It is priced on transaction volume, number of accounts and how much complexity sits in the business — not on hours. We quote a fixed monthly fee after looking at your actual file, and it does not move unless the business does.
Yes. You get a named accountant who knows your business, with a senior reviewer behind them. You are not routed to whoever is free.
Related
Often needed alongside this
Payroll & Worker Classification
Running payroll is the easy part. Staying on the right side of the EDD, wage orders, sick-leave accrual and worker classification is where employers actually get hurt.
Learn more
QuickBooks Setup, Clean-up & Training
A chart of accounts built around your business — not the default template — so the reports answer the questions you actually ask.
Learn more
Individual & Business Tax Preparation
Every return we file is prepared by a licensed professional, reviewed by a second set of eyes, and walked through with you before it is signed. No surprises in April, no letters in October.
Learn more
Outsourced CFO & Financial Advisory
Forecasting, margin analysis, pricing and capital decisions — the work a full-time CFO would do, scaled to a business that does not need one full time.
Learn more
Let’s talk about your bookkeeping.
A thirty-minute call, no charge, and a fixed quote before anything begins. If we are not the right firm for this, we will tell you that too.